If there are files that need to be encrypted before being sent to a third party, 7Zip can be used to encrypt files. To check if 7Zip is already installed on your computer, click the Start menu button and type "7Zip". If it is already install, it would show like in the screenshot below.
***NOTE: If 7Zip does not show, submit a ticket and ask for 7Zip to be installed.***
When 7Zip opens, it will list some files. Browse to the folder that needs to be encrypted. Double-click on the folder to go into it and look at the contents. Once you have selected the folder that is to be encrypted, on the folder, hover on 7-Zip, then click "Add to archive..."
Another Window will open and will display some settings. Make sure to follow the notes below.
- Make sure the archive format is set to "zip". The other formats may not be supported on the computer that is receiving these files.
- Click on the icon in the top right-hand corner and verify that the compressed file will be saved in the correct folder. If it is not, then browse to the correct location to save the compressed file.
- If the file is to be encrypted, enter the password under "Encryption". Make sure to add numbers, uppercase and lowercase letters, and symbols.
- Leave the default Encryption Method as AES-256.
***NOTE: If you get stuck, click the "Help" button located in the bottom right-hand side.***
Click "OK" to compress the file.
Attach the compressed file to an email or save on a USB.
***NOTE: If saving encrypted files on a USB, make sure to back up those files in case those encrypted files are no longer accessible.***